AP/AR Analyst

Main Duties and Responsibilities:

·         Reconcile of Credit Card Statements

·         Payable Check Run

·         Positive pay by checks and ACH – JP Morgan

·         Payable – 3 Way Match

·         Payable – 3 Way Match Indirect- Backup only

·         AR Backup- Invoicing and Cash Application

·         Check all vendor emails - Pull invoices from email, account statements, past dues.

·         Code and Voucher Invoices - Code all invoices w accounting code and enter invoice information onto voucher

·         Process invoices in Adapta

·         Run AP Aging Report - Run report and evaluate accounts for check run

·         Disbursement of Checks - Sort and match up checks with their invoices for signature.

·         Disbursement of Checks - After signature, disburse checks via mail or contact vendor for pick up

·         Scanning of Checks - Prep Check package with invoice and back up.  Scan to N: drive.

·         Reconcile OP Invoices - Check OP work order against Invoice.  Check for discrepancies, email Purchasing or Vendor regarding price issues.

·         Code and Voucher OP Invoices - Code all invoices w accounting code and enter invoice information onto voucher

·         Process OP Invoices -Enter invoice in Adapta and in Lamsco Manager (broken out per item) for estimating

·         Reconciliation of Inventory vs Invoices -Run Inventory report and reconcile against trial balance and provice reports weekly to Kelly and Monthly to Nilse

·         Reconcile Vendor Statements -Pull Statements from Vendor and run our vendor statement to compare and verify balance

·         Check Vendor past due emails - look into Vendor account as needed when they are looking for payment

·         Positive Pay- Comerica -Verify checks coming through bank against Adapta.

·         Request Invoices -Email Vendor and/or Purchasing for missing invoices

·         Request Work Orders -Email Quality and Purchasing for missing work orders or work orders missing information

·         Edit Vendor Profile -Update Address information for Vendors

·         Request W9's -  Contact Vendors for current W9 forms

·         Process Credit Memos- Code and process credit memo into adapta .

·         Process Expense Reports -Voucher and Enter into Adapta.

·         Process Incoming Customer Payments- 

·         Process COD's Code and Process spot invoices for COD's

·         Additional Duties, as assigned.

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.