AP/AR Analyst

Main Duties and Responsibilities:

·         Reconcile of Credit Card Statements

·         Payable Check Run

·         Positive pay by checks and ACH – JP Morgan

·         Payable – 3 Way Match

·         Payable – 3 Way Match Indirect- Backup only

·         AR Backup- Invoicing and Cash Application

·         Check all vendor emails - Pull invoices from email, account statements, past dues.

·         Code and Voucher Invoices - Code all invoices w accounting code and enter invoice information onto voucher

·         Process invoices in Adapta

·         Run AP Aging Report - Run report and evaluate accounts for check run

·         Disbursement of Checks - Sort and match up checks with their invoices for signature.

·         Disbursement of Checks - After signature, disburse checks via mail or contact vendor for pick up

·         Scanning of Checks - Prep Check package with invoice and back up.  Scan to N: drive.

·         Reconcile OP Invoices - Check OP work order against Invoice.  Check for discrepancies, email Purchasing or Vendor regarding price issues.

·         Code and Voucher OP Invoices - Code all invoices w accounting code and enter invoice information onto voucher

·         Process OP Invoices -Enter invoice in Adapta and in Lamsco Manager (broken out per item) for estimating

·         Reconciliation of Inventory vs Invoices -Run Inventory report and reconcile against trial balance and provice reports weekly to Kelly and Monthly to Nilse

·         Reconcile Vendor Statements -Pull Statements from Vendor and run our vendor statement to compare and verify balance

·         Check Vendor past due emails - look into Vendor account as needed when they are looking for payment

·         Positive Pay- Comerica -Verify checks coming through bank against Adapta.

·         Request Invoices -Email Vendor and/or Purchasing for missing invoices

·         Request Work Orders -Email Quality and Purchasing for missing work orders or work orders missing information

·         Edit Vendor Profile -Update Address information for Vendors

·         Request W9's -  Contact Vendors for current W9 forms

·         Process Credit Memos- Code and process credit memo into adapta .

·         Process Expense Reports -Voucher and Enter into Adapta.

·         Process Incoming Customer Payments-  Receive physical check from mail and send to drop box - notify Nilse & Kimberly by email of check details

·         Process COD's Code and Process spot invoices for COD's

·         Additional Duties, as assigned.

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